Order Management Specialist
Ref No.: 13-00527
Location: Sunnyvale, California
Position Type:Right to Hire
Start Date / End Date: 02/04/2013 to 08/04/2014

Title: Order Management Specialist

Location: Sunnyvale, CA  94089

Duration: 18+ months (Possibility for Temp-to- Full Time Permanent Hire)


Job Description:

Job Summary:
As an Order Management Specialist you understand all procedures required to process sales orders in an accurate and timely manner using Oracle 11i and in full compliance with company policies.  Take ownership and a customer oriented approach for entering and monitoring all assigned customer orders.  Identify process and systems improvements and participate on teams and coordinate ad hoc projects to improve and support Order Management.  In this entry-level professional position, you will be learning processes and procedures while actively contributing to departmental initiatives and goals.

Essential Functions:
- Enter and troubleshoot sales orders in a complex configure-to-order environment including hardware, software and service, while adhering to company policies, including bookings policy, revenue recognition, cross regional business policies, GSA, Channel business procedures.
- Demonstrate the ability to understand the relationship between Oracle ERP system, CRM system, and Siebel Sales tools.
- Manage backlog of assigned open sales orders, ensuring that orders flow through the order fulfillment cycle quickly. 
- Resolve discrepancies and order issues across departments quickly to meet Client lead times and participate in producing metrics.
- Proactively identify and help implement enhancements to order management processes and tools to support a positive customer experience, streamline order processing, and provide scalable solutions.
- Provide expertise in testing and troubleshooting system enhancements and upgrades to Oracle as well as other order management tools.
- Provide training, mentoring and guidance in order management procedures and tasks to junior members of the department as well as facilitating the training of Field Administrators located in remote sales offices.
- Work with internal/external auditors.
- Serve as back-up for Order Administrator's.
- Prepare/update desktop procedures.
- Contributing feedback for team member evaluations.

- Good written and verbal communication skills. 
- Attention to accuracy and customer service orientation.
- Must exhibit excellent time management and problem solving skills in a high change, fast paced environment while maintaining strong attention to detail in completing order entry of customer orders.
- Experience with process and systems improvements.

Responsibility and Interaction:

- The types of tasks this individual is responsible for are well defined and utilize and build understanding of standard principles and practices within a team environment.

- This individual interacts primarily with their direct manager and the technical team on assigned projects, and may communicate with employees in other functions as required.
- Regular and detailed direction is provided, as well as on-going review of activities and priorities.
- The ideal candidate will be an important contributor to team projects.